This privacy policy applies to all websites published by Polski Offroad Wojciech Bednarczyk

We place great importance on data protection and want you to feel comfortable while using our services. Therefore, below we present the most important information about the principles of processing your personal data and cookies. This information has been prepared in accordance with the GDPR, the General Data Protection Regulation.

“Administrator” of personal data: 

Polski Offroad Wojciech Bednarczyk
Address: ul. Racławicka 48, 05-200 Majdan, Poland
NIP: PL9590035612, REGON: 290878516

Personal data and privacy:

While using some of our services, you will be asked to provide us with your personal data. They will be processed by us solely for the purposes indicated below, related to the functioning of the website and the provision of the offered services (“Services”).

Purpose of processing:

 Depending on what you decide, it may be:

• providing the offered services or selling the offered products,
• fulfilling your orders,
• direct marketing,
• sending newsletters.

Basis for processing:

• a sales contract or actions taken at your request to conclude it (Article 6(1)(b) GDPR),
• Providing data is voluntary but may be necessary to conclude a contract with us,
• our legal obligation, e.g., related to accounting (Article 6(1)© GDPR),
• your consent given on the website www.polskioffroad.com or in the store zelazniak.pl (Article 6(1)(a) GDPR),
• a service contract or actions taken at your request to conclude it (Article 6(1)(b) GDPR),
• our legitimate interest in processing data to establish, pursue, or defend potential claims (Article 6(1)(f) GDPR),
• our legitimate interest in conducting direct marketing (Article 6(1)(f) GDPR),
• our legitimate interest in processing data for analytical and statistical purposes (Article 6(1)(f) GDPR),
• our legitimate interest in conducting customer satisfaction surveys (Article 6(1)(f) GDPR).

Providing data is voluntary but may be necessary to conclude a contract with us.

Consequences of not providing data:

• inability to use our services,
• inability to receive information about promotions or special offers.

You can withdraw your consent to the processing of your data at any time.

Processing Period

We will process your data only for the period during which we have a legal basis for doing so, that is until:

• we are no longer legally obliged to process your data,
• the possibility of establishing, pursuing, or defending any claims related to the contract with us ceases,
• you withdraw your consent to data processing if it was the basis for processing,
• your objection to the processing of your personal data is accepted – in the case where the basis for processing your data was the legitimate interest of the administrator or the data was processed for direct marketing purposes, depending on what applies in a given case and what occurs last.

Data Security

When processing your personal data, we use organizational and technical measures in accordance with applicable laws, including SSL certificate encryption.

Your Rights

You have the right to request:

• access to your personal data,
• rectification,
• deletion,
• restriction of processing,
• data transfer to another administrator.

Additionally, you have the right to object to the processing of your data at any time:

• for reasons related to your particular situation – to the processing of your personal data based on Article 6(1)(f) GDPR (i.e., legitimate interests pursued by the administrator),
• if personal data is processed for direct marketing purposes, to the extent that the processing is related to such direct marketing.

Contact us if you wish to exercise your rights.

If you believe that your data is being processed unlawfully, you can file a complaint with the supervisory authority.

Cookies

Our websites use so-called cookies.

These files are stored in the memory of your device (computer, phone, etc.), allowing you to use all the functions of the website without changing your device settings. Using the appropriate options of your browser, you can delete cookies or block their use in the future at any time.

Cookies are used for the purpose of: remembering information about your session, statistical purposes, marketing, and enabling the functions of the Store.

Such files are also used in connection with the use of graphic, video, and music files on the Store’s pages that are located outside our server, e.g., on Google, YouTube, Facebook, Instagram, etc. To learn how to manage cookies, including how to disable them in your browser, you can use your browser’s help file.

External Services / Data Recipients

We use the services of external entities to whom your data may be transferred. Below is a list of possible recipients of your data:

• software provider needed to run the online store,
• entity delivering goods,
• payment provider,
• accounting office,
• hosting provider,
• individuals cooperating with us under civil law contracts, supporting our ongoing activities,
• software provider facilitating business operations (e.g., accounting software),
• entity providing marketing services,
• entity providing statistical services,
• relevant public authorities to the extent that the Administrator is obliged to provide them with data.

Contact with the Administrator:

If you want to exercise your rights regarding personal data or ask about something related to our Privacy Policy, write to the email address: info@polishoffroad.com.

Event Registrations:

We reserve the right to publish selected data on our websites on the lists of participants of organized events and competition results to the extent that allows the identification of the participant or crew and the verification of the correctness of entries, reservations, or results, without providing contact details and address.

Of course, we ensure that everyone has the option to remove their data from these lists or to be listed under a pseudonym.

Unsolicited Messages:

We reserve the right to send unsolicited messages to people whose contact details we have and who have agreed to the Privacy Policy.

By unsolicited messages, we mean information directly related to our services (e.g., changes, internal promotions), non-commercial letters (e.g., greetings, personal comments, etc.), and commercial information useful to off-road enthusiasts.

Entities commissioning us with commercial mailings do not have access to the contact details of people on our mailing lists.

Commercial information is filtered and, as far as possible, its volume is limited and sent sporadically.

Disclaimer:

Our responsibility does not cover advertisements and offers from other entities published on our services. Although we take great care to ensure that the entities that publish advertisements and offers with us are reliable, we do not take responsibility for them.

Changes:

We reserve the right to make changes to the Privacy Policy. Every user of our websites is bound by the current Privacy Policy available on this page.

Any changes made do not affect the basic principle: we do not sell or share the personal or address data of users of our services with third parties.

If you do not agree with our Privacy Policy, please do not visit our websites or use our offer.

EVENT REGULATIONS

Polski Offroad is the organizer of rallies and expeditions for off-road enthusiasts. These events are integrative and touristic in nature. Sometimes, fun competitions are held during them.

Detailed offers for these events, along with registration forms, are published on the website www.polskioffroad.com. The easiest way to access them is through the calendar.

General rules apply:

• Participation is at the participants’ own risk.
• Participants drive their own vehicles or those they have arranged themselves. They are responsible for their technical condition and for having the appropriate insurance and documents authorizing their operation, as well as crossing borders.
• The routes taken during the events largely run through areas where the level of difficulty and danger far exceeds the standards encountered by regular road users, and even experienced and prepared off-road crews, especially in bad weather.
• Information provided by the organizer should be treated only as an aid in reaching the goals. Caution, independent assessment of the situation, and appropriate route modification if necessary, even if it involves significantly increasing its length, are required.
• Although the organizer makes efforts, it is not able to provide all information about the route, current conditions, or warnings about dangers. It warns that some provided information may be outdated.
• Crews should be prepared for physical effort when overcoming obstacles, teamwork, finding detours, etc.
• The organizer does not provide medical care or vehicle service, only friendly assistance in using local resources (help in organizing transport of people and towing vehicles to “civilization”). It relies on mutual, friendly help from all participants.
• Full responsibility for travel safety, accidents, and damages rests with the driver, who, in addition to considering the current terrain situation, is obliged to comply with local traffic regulations and signs.

Detailed rules applicable to individual events are provided on the event offer pages on the website www.polskioffroad.com, in materials issued to participants, and verbally during “briefings” at the events.

Registrations and Payments:

Registrations for events organized by Polski Offroad are conducted exclusively online, using registration forms available on the pages of individual events.

• In the registration forms, applicants provide the data necessary for the organizer to prepare the event and make reservations for accommodation or meals.
• Submitting data from the forms is only possible after the applicant accepts the “privacy policy” and “event regulations” provided on this page, which is done by checking this option in the forms.

After sending the registration form, a “deposit” payment must be made.

• Its amount is determined separately for each event and provided on the event offer pages.
• It is made via traditional bank transfer or quick payment.
• The details for these are provided on the event offer pages and sent automatically to the email address provided by the applicant in the registration form.

The participant has the right to withdraw from the contract until the deposit is paid.

Immediately after the deposits are credited, the registered crews are added to the “participant lists” published on the event offer pages.

• Deposits are treated as reservation fees for accommodation and meals and are transferred to the entities providing them.
• In the case of events without provided accommodation or meals, deposits are considered when the participant pays the full fee for participation in the event.

Deposits are refunded to participants in cases of:

• Event cancellation due to the organizer’s fault.
• Registration of fewer crews than required, as specified in the event offer.

The full participation fee must be paid no later than the day the event starts.

Deposits are not refunded in cases of:

• Participant withdrawal from the event.
• “Force majeure,” understood as natural disasters, wars, terrorist attacks, epidemics, strikes, border blockades, changes in regulations, etc.

In such cases, Polski Offroad commits to organizing the event at a date agreed upon with the participants after the cessation of the force majeure.

A complaint can be submitted using the email address: info@polishoffroad.com. This complaint will be processed within 14 days.

If you do not accept the above regulations, please do not register for our events.